How Exchange Group Calendar works
The principle is simple: EGC copies, filters and synchronizes calendar items between user calendars and group calendars.
1. Connect user calendars
Members are linked to one or more group calendars.
2. Define what should be shown
Use filters based on categories, subjects, users or other criteria.
3. EGC keeps the calendars updated
The background service processes calendar changes automatically based on the configured processing cycle.
4. Admins can manage centrally
Admins can change, create or distribute items from group calendars when permitted.
Details
Members and group calendarsA user calendar is the normal Outlook calendar in a mailbox. A group calendar is an Outlook calendar folder that combines items from several users.
FilteringPositive filters can show only items matching a rule. Negative filters can hide private, confidential or irrelevant items.
MeetingsA meeting attended by ten people can show as one item in the group calendar, with attendee information included.
AttachmentsAttachments added to personal calendar items can be copied to the related group calendar item.
Team itemsUsers or admins can promote items to team items with the configured star workflow.
Categories and colorsMaster category definitions help keep Outlook category names and colors consistent across users.
Short video explanation
A quick visual explanation of how Exchange Group Calendar works.