Works inside Outlook

One Outlook team view - without another calendar for everyone to maintain.

Exchange Group Calendar builds centrally managed, filtered team views from the Outlook calendars employees already use.

Start the 30-day trial See how it works Technical fit

For sharing one personal calendar, Outlook's native sharing may be sufficient. Exchange Group Calendar is built for organisations that need centrally managed views across multiple Outlook calendars.

A cluttered overlay view of multiple calendars sorted by rules into specialized group calendars.

Why team calendars become hard to manage

The appointments already exist in Outlook, but the overview is scattered.

Dozens of calendarsTeam leads lose time opening many calendars.

Incomplete group calendarsEmployees may forget to copy items into a separate team calendar.

Too much detailFull personal calendars contain information that is not needed in a team view.

Different team needsProjects, departments and customer teams often need different calendar views.

How EGC builds the managed view

Choose sourcesSelect participating users and group calendars.

Configure rulesUse user, group, category, subject and availability filters.

Use OutlookRelevant items appear in managed Outlook group calendars.

Common team calendar examples

Team planningGive managers one operational view.

Customer meetingsCollect relevant account or client appointments.

Project calendarsShow appointments connected to a project or subject.

Department calendarsBuild focused views for departments or branches.

Selected categoriesUse Outlook categories to decide what belongs in the group calendar.

Central management and technical route

Administrators configure the participating users, group calendars, permissions and filters. Microsoft 365 and Exchange Online use the Graph version. Local Exchange Server environments can request the EWS edition.

Comparison

Outlook native sharingUseful for simple person-to-person sharing.

Outlook Calendar GroupsHelpful for viewing several calendars, but not the same as a centrally filtered group calendar.

Microsoft 365 Group CalendarUseful for group-owned items, but employees still need their own personal calendars.

Exchange Group CalendarCreates managed views from existing user calendars using membership and filtering rules.

FAQ

Does every employee need another calendar?

No. Employees keep using their normal Outlook calendars; EGC creates the managed group views.

Can we filter what appears?

Yes. The product supports filters based on users, groups, categories, subjects and configured calendar rules.

Can on-prem Exchange use this?

Yes. Microsoft 365 uses the Graph version, while local Exchange Server uses the EWS edition by request.

Build a cleaner Outlook team calendar

Start with the Graph trial for Microsoft 365 or contact us for a technical fit check.

Start the 30-day trial Technical fit